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Office Relocations in London: A Practical Guide to Planning, Move Day & Settling In

By Crown Removal – London, UK

Relocating an office in London is a project with many moving parts: borough-specific loading rules, service lift access, parking suspensions, and schedules that must avoid peak congestion. This step-by-step guide from Crown Removal helps you plan, execute, and settle into a new workspace with minimal downtime and maximum control.

Four Weeks Before: Build the Plan

  • Nominate a move lead. Pick an internal coordinator to own timelines, vendors, access, and communications.
  • Book your removals window early. London evenings/weekends go fast, especially month-end and quarter-end.
  • Survey both sites. Measure doorways, stairs, corridors, and lifts; note any awkward corners or height limits.
  • Inventory furniture & IT. Tag workstations, chairs, storage, and peripherals; decide what stays, goes, or is replaced.
  • Start a de-clutter sprint. Shred/archive paper, retire obsolete kit, and plan responsible recycling or donation.

Two Weeks Before: Lock Down Logistics

  • Parking suspensions & permits. Apply for bay suspensions with sufficient notice; confirm loading bay rules with both buildings.
  • Lift bookings & protection. Reserve service lifts; arrange floor/door protection and agree access hours with building management.
  • IT & data continuity. Plan server shutdown/startup, backups, and vendor presence for internet/telephony go-live.
  • Label everything. Use a zone or department code on every crate and item to speed unloading and setup.
  • Communicate the move plan. Send staff timings, what to pack personally, and how to flag special equipment.
Pro tip: In busy boroughs, evening moves reduce congestion and free up loading bays. Confirm building out-of-hours access and security requirements early.

One Week Before: Pack with Purpose

  • Crate strategy. Assign numbered crates per team; seal and list contents; keep essential stationery/IT close at hand.
  • Disassemble large items. Break down boardroom tables, frames, and racking; bag fixings and tape to the parent item.
  • Secure screens & peripherals. Wrap monitors, docks, and keyboards; coil and label cables for quick reassembly.
  • Protect sensitive data. Lock filing cabinets or box and seal; maintain a chain-of-custody list for confidential assets.
  • Final confirmations. Reconfirm van parking, lift times, alarm deactivation, and keyholder availability at both sites.

48–24 Hours Before: Final Checks

  • Test temporary signage for stairs, lifts, and destination zones at the new office.
  • Stage high-priority items (IT core, reception, meeting essentials) for first-offload.
  • Photograph meter readings and take last photos of office condition for handover.
  • Issue a “move day” contact sheet with mobile numbers for building, IT, and the move lead.

Moving Day: Step-by-Step

  1. Pre-brief with crew. Walk the team through access routes, protection areas, and the load sequence.
  2. Load in zones. Keep departments together; maintain a crate count and tick-off per van.
  3. Transit & timing. Avoid peak windows; track vehicles and update receiving teams on ETA.
  4. Unload by plan. Direct crates to labelled zones; place furniture to a floor plan rather than improvising.
  5. Core setup. Prioritise server/network, reception, and meeting rooms; verify power and data points.
Essentials to keep under your control:

  • Access cards, keys, and alarm codes
  • Network gear, routers, and patch labels
  • Confidential files and locked cabinets
  • First-night stationery and hygiene supplies

After the Move: Settle In Smoothly

  • IT verification. Test internet, VPN, phones, print queues, meeting room screens, and Wi-Fi coverage.
  • Safety & compliance. Confirm fire routes, muster points, and building inductions; post evacuation maps.
  • Unpack in priority order. Give teams a target to empty high-priority crates within 24–48 hours.
  • Recycling & returns. Book crate collections; flatten and recycle cardboard; log any damages for resolution.
  • Address change. Update website footer, email signatures, HMRC, banks, suppliers, and directory listings.

Common London Office Move Challenges

Parking & Loading

Central areas often require suspended bays or timed loading. Apply early and display permits clearly; keep a buffer for enforcement checks.

Service Lifts & Access

Book lifts and arrange floor protection. Confirm the maximum load and dimensions; plan alternative routes for oversize items.

Traffic & Neighbours

Avoid peak hours and limit noise out-of-hours near residential blocks. Communicate with reception teams and neighbouring tenants.

Crown Removal delivers carefully planned office relocations across Greater London — from permit strategy and lift bookings to IT-ready setup — so your teams can get back to work quickly.

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Why Customers Trust Crown Removal

  • We handle stairs & apartments – No matter how high up you live, we’ve got it covered.
  • We cover London, Essex & beyond – Homes, offices, and deliveries across the region.
  • We’re flexible – Book ahead or call us for urgent jobs.
  • We’re insured & experienced – Your items are safe with us.
  • We’re clear & honest – Transparent quotes, no hidden costs.

Frequently Asked Questions (Crown Removal)

How do I get a quote?

You can request a free quote by filling out our online form or calling us on 07507500084. We’ll ask a few quick questions about your move or handyman job and give you a clear, upfront price—no hidden fees.

Yes. All our removals, transport, and handyman services are fully insured for your peace of mind. From fragile furniture to mounted TVs, your belongings are protected from start to finish.

We offer same-day and next-day bookings where possible. For larger house moves or office relocations, we recommend booking at least 2–5 days in advance to secure your slot.

Absolutely. Our team is experienced in moving items safely through staircases, narrow hallways, and high-rise apartments across London and Essex.

Not always. As long as we have clear instructions and access, we can carry out your move or handyman job without you needing to be on-site.

Yes. We offer flexible booking 7 days a week—including evenings and weekends—to fit around your schedule.

We cover London, Essex, and surrounding areas. Long-distance moves are available as long as pick-up is within our coverage area.

Our fleet includes small vans, medium/large vans, and Luton vans with tail lifts—perfect for everything from single items to full house moves.

Yes. We can provide packing materials, help with boxing, and even offer handyman services like furniture assembly, TV mounting, and small repairs so your move is 100% stress-free.

We treat your belongings as if they were our own. In the rare event of damage, our insurance has you covered and we’ll resolve it quickly and fairly.

No. We believe in clear, honest pricing. What you see on your quote is exactly what you pay—no surprises on moving day.